Hosting Party Guide

Photo by Danica Shea Photography

You’ve picked the place, now what?

We are thrilled to have you at Willow Creek! And understand first hand the length of your wedding to-do list. We’re here to help your special day go off without a hitch, starting with a simple guide of what we’ll need from you – and by when.

Planning Meeting
Link to schedule an onsite planning meeting at the venue.

On Site Rental Items
We have a growing collection of items available to rent, you can view those items here.

Special Event Insurance
Link to The Event Helper website.

FAQs

Are guests permitted in the house?

Use of the suites and bathrooms in the house are for the wedding
party and significant family members only. Premium portable
restrooms will be on site for guest use.

Can I provide my own alcohol?

You may bring in your own alcohol during the day while in the suites. Once the ceremony begins, all alcohol must be provided through the chosen bartending service.

When is my final payment due?

Three weeks prior to the wedding. A separate invoice will be issued to reflect any rental items or additions that have been requested.

When is the cut-off to submit my final headcount?

Three weeks prior to the wedding.

Is there WIFI at the venue?

WIFI is available for vendor and guest use.

What if it rains?

Special event tents are the weather contingency plan and we
ask every hosting party to reserve one. These are not provided by the venue. It’s better to have it reserved and not need it, than need it and not have one available. We recommend a 40’x40′ tent with walls. This covers the reception space and the walls can make a big difference if it’s windy. We do have two 10’x20′ event tents available to rent on site.

Can vehicles be left in the parking lot overnight?

Yes, vehicles may be left in the parking lot overnight and picked up the following day.

Is a ceremony rehearsal included?

One hour is allotted in the week before the wedding, usually the evening before. This does need to be scheduled and the time reserved. Dinner may also be hosted at the venue if requested.

Tables and chairs are included for the first 100 guests, what if my guest count is higher?

If your guest count exceeds 100 and you need additional tables and chairs, you will just be charged for the exact amount that is needed over the 100.

If you are needing a 6′ or 8′ banquet or 5′ round table for any additional tables, we have those sizes available and they can easily be added to your guest table rentals through the venue.

8′ banquet or 5′ round tables rent at $11.50 per table and chairs rent for $4 each. 6′ banquet tables rent for $10.50 each. *(plus tax).

Set up is included for all rented tables and chairs.